Time tracking for maintenance teams — recurring site visits, cost per contract and attendance proof in one app
Recurring maintenance contracts live or die on cost visibility. Done-it logs every visit, tracks hours against the contract budget and gives you — and your clients — proof of presence for every call.
What slows maintenance teams down
The problems we hear from owners and managers in this industry every day.
No cost visibility per maintenance contract
When hours for recurring visits aren't tracked against the specific contract, you don't know if a client is profitable until the year-end review — by which point it's too late to reprice.
Clients expect proof of what was done
Facilities managers and property owners increasingly want attendance records: who came, when they arrived, what they did. A paper log presented weeks later doesn't satisfy SLA requirements.
Recurring visits hard to schedule and log
Rotating shifts across many recurring sites — with staff who cover for each other — create a scheduling and hour-tracking puzzle that manual processes can't reliably solve.
Weather stoppages affect outdoor maintenance too
Groundskeeping, facade maintenance and outdoor facilities work all face weather-related stoppages. Documenting them correctly requires a digital trail.
Done-it fixes all of this
One app for maintenance teams — location-verified hours, compliance and a clean payroll export, in one place.
How Done-it helps
The features maintenance teams use most
Contract-based cost tracking
Each maintenance contract is a project. Hours log automatically against it, giving you a live cost figure and remaining-hours countdown for each client.
GPS-confirmed attendance proof
Timestamped, location-verified check-ins are an undisputable record of who was on site, when, and for how long — ready to share with clients on request.
Updates with photos from site
Workers report issues, completed tasks or extra work directly from the app — with text and photos. Clients get a real-time record; you have the documentation for billing.
Recurring shift scheduling
Plan recurring visits across all contracts, assign workers and handle substitutions — without a phone call to each person.
Absence types for outdoor maintenance
Configure weather stoppages and other absence types. Workers register them from the app; documentation uploads digitally.
See the full feature breakdown on the features page.
Contract-based time tracking
Live cost visibility per maintenance contract
Done-it gives maintenance teams GPS-confirmed attendance proof per contract, custom absence types and a live cost view per recurring client — satisfying any local time-registration requirement without extra hardware.
What a typical day looks like
Worker arrives at the maintenance site
Location-verified check-in logs the arrival time and links hours to the correct contract. Attendance proof is created automatically.
Tasks completed, issues logged
Work completed and any issues are reported from the app with photos. Clients can see exactly what was done.
Cost per contract visible immediately
Hours accumulate against the contract budget in real time. You know the margin before the contract renews.
“We can tell a facilities manager exactly who was on site and when, in two minutes. That level of proof changed how clients see us.”
Get your maintenance team on Done-it
30 days free, no card needed. Your whole team is tracking the same afternoon.
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