The problem with manual timesheets
Field workers fill in hours from memory, often days later. Rounding is the norm. Hours land on the wrong project or client. Payroll is an approximation. And when a client disputes an invoice — or an inspector shows up — there's no objective record to fall back on.
What digital time registration actually means
Digital registration means a worker taps to clock in at the site, the system timestamps it with GPS confirmation, and the hours automatically link to the right project or client. At month-end, the payroll export is generated in one click — no chasing, no reconciling, no errors.
The back office gets a live view: who is on which site, how many hours have been logged against each project, and whether any job is running over budget. That visibility changes how you manage — problems surface in real time instead of at month-end.
What to look for in a time-tracking tool for field teams
- GPS-confirmed check-in and check-out — no terminal, no card reader
- Per-project or per-client hour linking, not just a daily total
- Live remaining-hours view per project so budget overruns are visible before they happen
- Overtime tracking with flexible payout or time-off conversion
- Leave and absence management, including digital sick-note upload
- One-click payroll export compatible with your social secretariat or HR system
Common objections — answered
Workers won't use it. In practice, a one-tap check-in takes less time than filling in a paper timesheet at week's end. Adoption is almost always faster than expected. It's too expensive. Done-it starts at €19/month base — less than the cost of one payroll error. We're too small. There is no minimum team size.
The compliance dimension
Most EU countries are tightening requirements around working-hour registration — driven by the 2019 European Court of Justice ruling that employers must have an objective, reliable system to measure daily working time. A digital tool that produces a tamper-proof record per worker, per day, per project satisfies any local implementation of that standard.
