Time tracking for HVAC technicians — job costing, parts and travel in one app
Every service call has three costs: labour, parts and travel. Done-it captures all three in the field and rolls them up against the right job — so you know your margin before you close the invoice.
What slows hvac teams down
The problems we hear from owners and managers in this industry every day.
Service calls are hard to cost accurately
Labour, parts and travel live in different systems — or different pockets. The real cost of a call-out only becomes clear long after the technician has left the site.
No proof of service time
When a client disputes how long a repair took, a paper timesheet is easy to challenge. GPS-confirmed check-in and check-out timestamps are not.
Maintenance contracts erode margin silently
On recurring maintenance contracts, small overruns accumulate across many visits. Without a live hours counter, you only find out the contract is underwater at renewal.
Technicians forget to log breaks
Manual time entries miss breaks, leading to overpayment and payroll that doesn't match reality.
Done-it fixes all of this
One app for hvac teams — location-verified hours, compliance and a clean payroll export, in one place.
How Done-it helps
The features hvac teams use most
Project-based time tracking
Every service call or maintenance contract is a project. Hours, travel and materials roll up in real time — giving you live margin visibility.
Extra work and materials, logged on site
When a job grows, technicians log extra work and parts with text and photos before they leave. Nothing gets billed from memory.
Mileage and transport costs
Kilometres per call-out are logged automatically and costed against the job. Configure reimbursement rates per vehicle type.
Automatic break deduction
Mandatory breaks are subtracted automatically from total time — no disputes, no payroll errors.
Location-verified check-in and proof of presence
Timestamped, GPS-confirmed check-in at each site. Undisputable proof of when the technician arrived and left.
See the full feature breakdown on the features page.
Digital time & cost tracking
Full job costing for HVAC service calls
Done-it gives HVAC teams location-verified check-in per service call, live cost visibility per job (labour + travel + parts) and a clean payroll export — meeting any local time-registration requirement without extra hardware.
What a typical day looks like
Technician checks in at the site
GPS timestamps the arrival and links hours to the service call or maintenance contract. No paper, no terminal.
Extra work is captured on the spot
Parts used, extra hours and scope changes are logged in the app with photos — before leaving the site.
Job cost is visible immediately
Labour, travel and materials add up against the project in real time. You see the margin before you issue the invoice.
“We finally know what each service contract actually costs us. The margin surprises stopped the day we started using Done-it.”
Get your hvac team on Done-it
30 days free, no card needed. Your whole team is tracking the same afternoon.
Start your free trial