Where the time goes
For a company with 10–20 field workers, payroll prep typically takes one to two days per month. Someone collects timesheets (paper or WhatsApp), enters them into a spreadsheet, reconciles against project records, corrects the inevitable errors, and produces an export for the social secretariat or payroll provider. Every step is manual. Every step has failure modes.
The bottlenecks
- Timesheets arrive late or incomplete — workers are on the road, not at a desk
- Hours are logged to the wrong project or client, requiring manual correction
- Overtime and absence records live in a separate system (or a sticky note)
- The payroll export is formatted differently from what the secretariat expects
What a digital system changes
When workers check in and out via GPS on their phone, hours are registered at the moment they happen — linked to the right project, with exact times, no rounding. At month-end, the export is generated in one click. The numbers are already correct. There is nothing to reconcile.
Overtime is tracked as it happens. Absences are submitted digitally by the worker. Leave balances update automatically. The manager's job becomes reviewing a dashboard, not building one from raw data.
What teams report
- Payroll prep down from two days to under an hour
- Payroll errors down sharply — no manual entry means no transcription mistakes
- Project post-costing becomes possible — real hours per job, not approximations
- Workers actually prefer it — no timesheet to fill in at week's end
Getting started
Done-it takes most teams from sign-up to first tracked hours in the same afternoon. No hardware, no IT project. Workers download the app and check in. Hours appear in the dashboard. The payroll export is ready at month-end. The trial is 30 days free — no card required.
